• The hackathon will take place on the officially announced dates and times.

• All participants must arrive during the designated registration period.

• Teams must complete project submission before the submission deadline. Late submissions will not be accepted unless officially announced by the organizers.

• The hackathon is open to eligible participants as specified in the event announcement.

• Each participant may register for only one team.

• Teams must comply with the minimum and maximum team size requirements.

• Participants must provide accurate registration information. Providing false information may result in disqualification.

The hackathon is committed to providing a safe, inclusive, and professional environment for everyone.

All participants, mentors, judges, organizers, volunteers, sponsors, and guests are expected to:

• Treat everyone with respect, dignity, and professionalism.

• Respect personal boundaries and privacy.

• Communicate respectfully at all times.

• Foster a collaborative and inclusive environment regardless of gender, race, ethnicity, nationality, religion, disability, age, sexual orientation, educational background, or experience level.

The following behaviors are strictly prohibited:

• Harassment of any kind.

• Bullying or intimidation.

• Verbal abuse or offensive language.

• Physical violence or threats.

• Discrimination or hate speech.

• Sexual harassment or unwanted advances.

• Damage to venue property or equipment.

• Theft or unauthorized use of another participant's belongings.

• Any behavior that disrupts the event or creates an unsafe environment.

Violation of the Code of Conduct may result in immediate removal from the event and disqualification without warning.

Participants must comply with all applicable laws of Nepal throughout the event.

The possession, use, distribution, promotion, or sale of any item or substance prohibited under the laws of Nepal is strictly forbidden.

This includes, but is not limited to:

• Illegal drugs and narcotic substances.

• Controlled or prohibited intoxicating substances.

• Illegal weapons or dangerous items.

• Any unlawful material prohibited by Nepalese law.

Any participant found violating applicable laws will be immediately disqualified and may be reported to the appropriate authorities where necessary.

The hackathon venue is strictly free from alcohol, smoking, vaping, and intoxicating substances.

The following are prohibited within the venue and throughout the duration of the event:

• Smoking cigarettes or tobacco products.

• Vaping or use of electronic cigarettes.

• Consumption or possession of alcoholic beverages.

• Consumption or possession of recreational drugs or intoxicating substances.

• Being under the influence of alcohol or drugs.

Violation of this policy will result in immediate disqualification and removal from the venue.

Participants are expected to:

• Follow all instructions provided by organizers and venue staff.

• Keep the workspace clean and organized.

• Respect venue property and equipment.

• Dispose of waste responsibly.

• Use electrical equipment safely.

Any intentional damage caused to the venue or equipment may require the participant(s) responsible to compensate for the damages.

The hackathon is an on-site event.

• Participants are expected to remain within the designated venue for the entire duration of the hackathon.

• Leaving the venue without prior approval from the organizers is not permitted.

• Exceptions may be granted only in genuine emergencies or under special circumstances with approval from the organizing committee.

• Participants may be required to sign in and out whenever leaving the venue with permission.

Failure to comply with this policy may result in disqualification.

• Projects must be developed primarily during the hackathon period.

• Existing libraries, frameworks, APIs, and open-source tools may be used where permitted.

• Participants must have the legal right to use all assets included in their project.

• Plagiarism is strictly prohibited.

• Projects must not infringe upon copyrights, patents, trademarks, or other intellectual property rights.

• Teams must submit all required materials before the deadline, including source code, presentation materials, documentation, and demonstration videos if required.

• Organizers reserve the right to verify project originality.

The use of AI tools is permitted unless otherwise stated.

However:

• Teams must understand and be able to explain every aspect of their solution.

• AI-generated content must not violate copyright or licensing terms.

• Judges may question participants regarding implementation details.

Projects will be evaluated based on the published judging criteria.

Judges may consider:

• Innovation

• Technical implementation

• Impact

• Feasibility

• User experience

• Presentation

• Alignment with the hackathon theme

Judges may ask questions during evaluation.

Failure to demonstrate the project may affect scoring.

• The decisions made by the judging panel are final and binding.

• No appeals, disputes, or requests for re-evaluation will be entertained.

• Organizers reserve the right to verify eligibility and project compliance before announcing winners.

• Prizes will be awarded only after verification of eligibility and compliance with all hackathon rules.

• If a winning team is later found to have violated any rule, the organizers reserve the right to revoke the prize and select an alternative winner.

By participating, attendees consent to photography, videography, and recording during the event.

These materials may be used by the organizers for promotional, educational, and reporting purposes without additional compensation.

Participants must follow all safety instructions provided by organizers and venue management.

In case of an emergency, participants must cooperate fully with event staff and emergency responders.

The organizers reserve the right to:

• Interpret and enforce these rules.

• Modify schedules where necessary.

• Remove any participant whose behavior is disruptive or unsafe.

• Disqualify any team for rule violations, misconduct, plagiarism, cheating, or unethical behavior.

• Amend these rules when necessary to ensure the fairness, safety, and successful operation of the event.

Participation in the hackathon constitutes acceptance of all rules and decisions made by the organizing committee.